This is the documentation for older versions of Odoo (formerly OpenERP).

See the new Odoo user documentation.

See the new Odoo technical documentation.

Internal and External Access using FTP

The first configuration step is to create a directory structure that will be used to classify your document set. You can use the structure automatically proposed by OpenERP from the menu Knowledge ‣ Configuration ‣ Document Management ‣ Directories' Structure.

/doc_static/6.1/_images/document_structure.png

Structure of directories when the document module has been installed

In addition to the usual access to documents through OpenERP, you will be able to connect to them directly through the file system using the FTP protocol. To connect to the FTP server, use the following address:

Parameter

Value

Server

Your OpenERP server, for example 127.0.0.1

Port

8021

Path

The '/' character, for the root

User

Your user account in OpenERP

Password

Your OpenERP password

Note

FTP Server

These comments about an FTP server may appear a bit technical, but it is just a general standard for getting hold of files without worrying too much about the platform (Windows, Mac, Linux, or other Unix-like system). So FTP is just a way of getting access to files without needing to use an OpenERP client. There could have been other ways, but FTP proved itself to the developers to be the one that performed best at lowest cost.

Once you are connected using FTP, you get to the root of a directory for the document management system. Once you enter that directory you find a structure that matches the structure defined in OpenERP.

/doc_static/6.1/_images/document_ftp_structure_root.png

Root of the database directory seen through FTP

/doc_static/6.1/_images/document_ftp_structure_tree.png

Structure of the directories in the document management system