This is the documentation for older versions of Odoo (formerly OpenERP).

See the new Odoo user documentation.

See the new Odoo technical documentation.

Companies Structure


Three companies have to be defined. One mother company (OpenERP) and two children (OpenERP Belgium and OpenERP France).

On the one hand, the two child companies will be used to support the flow of goods. On the other hand, the mother company will be used to aggregate the different information from OpenERP France and OpenERP Belgium.


Companies Structure


User Access Rights

To view the companies' structure, you have to give access rights to user, select Multi Companies option in user access rights.

Here are the different configurations for the mother and the child companies (for the child companies, do not forget to add a parent company):


Companies Configuration

Charts of Accounts

For each company, you have to define an accounting setting. To do this, go to the Settings ‣ Configuration ‣ Accounting. Then you can select company in chart of account also select the option This company has its own chart of accounts, in the template you can select chart of account as you want, if it is not available in list , you can select option Install more chart template. After installing your chart of account , you can apply this configuration.


Creating Charts of Accounts


Accounting Plan

Each of your companies can have its own specific chart of accounts.

Users, Suppliers & Customers

The users are used to log in to the system and to give the appropriate access rights to each person. This concept is different from the employee who is created through the Human Resources module.

Each company needs a user to manage the different operations to complete the flow. You can create one user for each company, but do not forget to select the appropriate company in the Contact section of the User form after have added the company in the Access Rights tab.


Defining Users part 1


Defining Users part 2

In addition to the user, the companies need suppliers and customers. For OpenERP France, you can define one customer who will order the product that will be defined later, and for OpenERP Belgium, you can define one supplier who will deliver the product to the company.

The customers and suppliers go in the same object called Partners which can be classified in three ways: customer, supplier and customer and supplier. This has the advantage that you have to update address data only once.

  • Customer: log in with the user of OpenERP France, then go to Sales ‣ Sales ‣ Customers


Defining Customers part 1


Defining Customers part 2

  • Supplier: log in with the user of OpenERP Belgium, then go to Purchases ‣ Purchase ‣ Suppliers


Defining Suppliers part 1


Defining Suppliers part 2